Accounts Executive

  • Jobs In Govandi East, Mumbai
  • 2 - 5 Yr

Job Detail Posted Date: 17/January/2020

  • Company Name
  • USV Pvt Ltd

  • Job Profile
  • Accounts Executive

  • Contact Person
  • Hr Team

  • Qualification
  • Graduation

  • Gender
  • both

  • Locality
  • Govandi East

  • City
  • Mumbai

  • Country
  • India

  • Preferred Location
  • Govandi East, Mumbai, Maharashtra 400088, India

  • Industry
  • Healthcare / Medical / Environment

Job Description

Receive expense statements and analyse for concurrence with policy
ï?§ Check claims against standard fare chart and study all supporting bills
ï?§ Identify discrepancies (withhold payment) and write to employee seeking explanation
ï?§ Prepare heading wise summary of expenses and send to payroll (before cut-off date) to initiate payment
ï?§ Reconcile daily allowance payments with travel expense statement (manual checks)
ï?§ Communicate to HR in case salary of employee needs to be withheld (failure to send claims)
ï?§ Provide details to support FnF settlement of employees (leave confirmations, promotional expenses pending, etc.)
ï?§ Support finalization process by provisioning expenses that are not paid out before closing
ï?§ Prepare monthly MIS reports (travel expenses, salaries on hold, etc.) and share with team
ï?§ Handle petty cash, sales manager travel expense statements, statutory payments, administrative expenses and bank reconciliations for zonal offices.
ï?§ Receive requests, review documentation (proofs, calculation) in order to initiate payments linked to:
o Events, conferences: released to marketing team, as per corporate policy
o Field activities
o Sponsorships: released directly to the association/s
o Employee advances and payments undertaken by them for internal sales meets/reviews
o Conferences: released to organizers/vendors
ï?§ Prepare/change/review documents as needed to meet Corporate guidelines to ensure maximization of benefits
ï?§ Support monthly and quarterly closing process by:
o Settling advances lying with staff
o Sending reminders for pending agreement documents
o Tracking monthly promotional expenses
Receive payroll sheets from all agents.
Manage the accounting (daily) and finalization of gratuity and super annulation accounts:
o Process daily gratuity/superannuation claims received from HR; by coordinating with LIC and bank to release and ensure settlement of dues
o Calculate the premium and make annual payments to LIC
o Follow up with LIC for valuation report/balance fund
o Prepare PnL account and file as per trust act for audit purposes. Ensure audit closure before due date
o Share annual superannuation balance statement with concerned employees
ï?§ Share payroll sheets with HR to get headcount confirmation
ï?§ Check calculations ( daily allowances, incentives, salary, etc.) and recommend net amount to be paid out
ï?§ Notify agents about any discrepancies and get them corrected
ï?§ Receive and check commission claims filed by agents
ï?§ Post commission and salary entries onto SAP (post pay-out)
ï?§ Approve impressed cash to be paid out to agents to facilitate field work
ï?§ Seek quarterly confirmation from agents on disbursement on salaries and remittance of PF and service tax to Govt. treasury
ï?§ Deduct TDS on relevant payments as per IT Act and book all commission and salary payments onto SAP
o Periodically generating TDS non-compliance deductions
ï?§ Support (quarterly and annual) finalization process by provisioning materials, pending payments and estimating provisional figures for promotional activity
ï?§ Prepare monthly MIS reports of division-wise open FCN and share with team

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